Victoria Canoe and Kayak Club (The Society) is committed to protecting the privacy and security of personal information held about its members. Our purpose is to assure anyone who registers with us that the Society complies with BC's Personal Information and Privacy Act (PIPA) and Canada’s Anti-Spam Legislation. This policy explains how we collect, use, disclose and safeguard personal information.
DEFINITION OF PERSONAL INFORMATION
Personal information is any information that is identifiable to you as an individual. This may include, but is not limited to, your name, gender, age, date of birth, language of correspondence, mailing address, telephone number, fax number, email address, and membership in an organization. Personal information does not include publicly available information about you.
COLLECTION OF INFORMATION
The Society only collects personal information from person who create a profile with The Society, such as members, or non-members registered to participate in an initial “try-it” activity session.
This information is collected by a variety of methods, including email, online, or in-person.
USE OF INFORMATION
The Society uses personal information to better serve our members. This includes using the information:
● To deliver services to provide information about club events and membership.
● For internal audit purposes
The Society is committed to using personal information in a respectful and useful way. The Society is also committed to making sure members do not receive more than a reasonable number of emails.
DISCLOSURE OF INFORMATION
The Society treats its obligations with respect to the use and disclosure of personal information very seriously. Generally, we will only use or disclose personal information for the primary purpose that it was collected or for a purpose related to the primary purpose that you would reasonably expect it to be used. The Society will not sell or rent your personal information. The Society will not share you personal information, unless required to do so per the BC Societies Act. If required to share your information, per the BC Societies Act, only the following member information would be shared (or in the case of a Family Membership, the same information for the Family Bundle Administrator, ie, the designated point of contact for that Family Membership):
• First Name
• Last Name
• Main Phone Number
STORAGE OF INFORMATION
Personal information is stored in our database(s) on a secure server. Only authorized Society personnel have access to this information. The Society uses personal information to better serve our members.
The Society is committed to protecting the privacy of those who use our website. The Society does not collect any personal information about individuals browsing our website.
The Society does its best to ensure that all information is recorded accurately. If your personal information changes, please log into your membership profile on our website and update it accordingly.
If you do not wish to receive club emails, please set up your online membership profile preferences accordingly.
VCKC, November 30, 2022