Due to current gathering restrictions VCKC will once again be holding the AGM online via Zoom rather than in person.
The Annual General Meeting will be held online at 7pm Tuesday January 25, 2022. We are requesting members to register for the AGM in order that we can be sure the program is set up to accommodate all who wish to attend virtually. Once you register for the meeting we will send you a Zoom link a day or two before the meeting with some basic instructions.
Membership MUST be renewed prior to the AGM, there will be no day-of membership renewals.
All participants will be placed in a waiting room when they log in. Once the executive is ready to commence the AGM you will be added to the meeting. When you are added you will be on mute. The moderator of the meeting will unmute each person as they are called to speak, but each participant may also unmute themselves if necessary. In the participant section you will see an option to raise your hand. This will alert the moderator that you wish to speak.
For the purpose of voting we will be using the poll function of Zoom. When the vote is called you will receive a notice of the poll and be able to provide your answers. We will not be tracking the answers of individual participants. Only the final tally will be provided. For voting purposes each member must sign into the meeting using a unique email to be able to vote.
As was done previously, a practice session will be set up for anyone wishing to refresh their use of Zoom functions. This will take place a week before the AGM and an email with the sign-up information will be sent to all club members.
Call for Nominations - Linda Thomson is chairing the nominations committee. If you wish to nominate someone for a position please connect with her here. VCKC bylaws state that all executive positions are for a one year term.
Online registration will close two days ahead, on January 23 2022 so that we can finalize our work and set up our online accounts properly.